Note: The following Tender
Document is only for reference as the final version would have changes to reflect
the latest tendering, sectors and timelines; the parts in red would thus
undergo change
--------.
Tender no: 02/2016 Dated the 18th August 2016
TENDER
FOR MARKET
SURVEY ON AUTOMOTIVE AND PHARMACEUTICAL SECTOR IN SENEGAL
FOR THE COMMERCIAL SECTION OF
EMBASSY OF INDIA, DAKAR AT 5, AVENUE CADRE, DAKAR BP-398, SENEGAL
ISSUED
BY
EMBASSY OF INDIA, DAKAR
SECTION I...................................................................................... 3
NOTICE INVITING TENDER..................................................................... 3
SECTION II..................................................................................... 4
BID FORM......................................................................... 4
SECTION III.................................................................................... 5
BIDDER’S PROFILE..................................................................... 5
SECTION IV.................................................................................... 6
INSTRUCTIONS TO BIDDERS.................................................................... 6-9
SECTION V..................................................................................... 10
GENERAL (COMMERCIAL) CONDITIONS OF
CONDUCT.................................................................. 10
SECTION VI.................................................................................... 11
SPECIAL CONDITIONS OF CONTRACT................................................................ 11
SECTION VII.................................................................................. 12
STATEMENT OF REQUIREMENT –MARKET SURVEY –
AUTOMOTIVE SECTOR...................................................................... 12
SECTION VIII................................................................................. 13
STATEMENT OF REQUIREMENT –MARKET SURVEY –
PHARMACEUTICAL SECTOR...................................................................... 13
EMBASSY OF INDIA,
SENEGAL
5, AVENUE CADRE, DAKAR BP-398, SENEGAL
Tender no: 02/2016 Dated: 18th
August 2016
NOTICE INVITING TENDER
Sealed quotations are hereby invited from reputed companies having
experience in conducting Market Surveys to undertake Market Survey on the
following :
a)
Market Survey on Automotive Sector and Business Opportunities for
Indian Industries
b)
Market Survey on Pharmaceutical Sector and
Business Opportunities for Indian companies
·
Schedule to the invitation of Tender:
|
1 |
Date of issue Of Bid
Document |
23.8.2016 |
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2 |
Time and
last Date of depositing tender/bid |
1400 |
Hrs. of 12/09/2016 |
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3 |
Time and
date of opening of Qualifying Bid |
1500 |
Hrs. of 12/09/2016 |
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4 |
Place of
opening Tender |
Embassy of
India, Senegal. |
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5, AVENUE
CADRE, DAKAR BP-398, SENEGAL. |
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·
Service to be provided :
|
Sl. No. |
Details |
Sector |
|
1 |
Market
Survey |
Automotive
Sector |
|
2. |
Market
Survey |
Pharmaceutical
Sector |
·
Intending eligible bidders may obtain Bid document which may be
downloaded from the Official Website of the Embassy of India, Senegal (www.embassyofindiadakar.org/).
·
Separate proposal indicating details of cost, terms and conditions
for each of the Market Study may be sent to the following address before 1400 hours on 12th
September 2016:
Head of Chancery
Embassy of India,
5 Avenue Carde
Dakar BP 398
Sd/-
Head of Chancery, Embassy of India, Senegal
BID FORM
To,
Head of
Chancery,
Embassy of
India, Senegal,
5 Avenue
Cadre, Dakar BP 398
Senegal
Dear Sir,
1.
Having read the conditions of contract and services to be provided
the receipt of which is hereby duly acknowledged, we, undersigned, offer to
provide Market Surveys in conformity with the conditions of contract and
specifications for the sum shown in the schedule of prices attached herewith
and made part of this Bid.
2.
We undertake to enter into agreement within one week of being
called upon to do so and bear all expenses including charges for stamps etc and
agreement will be binding on us.
3.
We agree to abide by this Bid document for a period of 60 days
from the date fixed for Bid opening and it shall remain binding upon us and may
be accepted at any time before the expiry of that period.
4.
Until an agreement is signed and executed, this Bid together with
your written acceptance thereof, in your notification of award shall constitute
a binding contract between us.
5.
Bid submitted by us are properly sealed and prepared so as to
prevent any subsequent replacement.
6.
We understand that you are not bound to accept the lowest or any
bid, you may receive.
Dated this
..................... day of ............................... 2016.
Signature of
In capacity
of
Duly
authorized to sign the bid for and on behalf of...............................
Witness..........................................................................................
Address
................................................................ ,…………………
Signature…………………………………………………………………….
BIDDER’S PROFILE
General:
I/We hereby
declare that the information furnished above is true and correct. I am also
attaching the copies of licence/authorization documents claimed hereunder.
Place:
Date:
Signature of
Bidder/Authorized
signatory........................................................
Name of the
Bidder...........................................................................................
Seal of the Bidder
INSTRUCTIONS TO BIDDERS
The Office of the Embassy of India,
Senegal would be referred in the document as the Embassy and the
individual/bidder participating in the bid would be referred as bidder.
A.
SERVICES TO BE PROVIDED
1.
Service :
1.1
The bidder shall be responsible for conducting a Market Survey on i) Automotive
Sector in Senegal and Business Opportunities for Indian Industries and ii)
Pharmaceutical Sector in Senegal and Business Opportunities for Indian
Manufacturers in accordance with the objectives of the Survey.
1.2
The bidder will submit the draft Outcome of the Survey within 60
days of acceptance.
1.3
The bidder will present key take-aways from the draft Outcome of the
Survey over a webinar to all stakeholders both from Senegal and from India and accommodate
any corrections / feedback received and submit the updated report within 90
days of the acceptance of the bid.
This
invitation to submit Bids to the Tender Document is open to those bidders who have
experience in undertaking Market Survey and related activities as listed below
:
|
Sl. No. |
Criteria |
Eligibility
details |
|
1 |
The Company/Agency should
be a registered agency. |
Copy of License
issued to be attached. |
|
2 |
The Bidder
should not have been blacklisted by any state/ central agency/ Embassy in the
past for any corrupt/ fraudulent or breach of contract conditions or
unethical/ corrupt business practices. |
Declaration
of same on the Letter Head of Firm |
|
3 |
Company/Agency to provide a detailed quotation |
Quotation should contain all aspects
including proposed time frame for completion of Market Survey |
|
4 |
The bidder should have experience of the last 5 financial
years of providing Market Research
Studies to any
Government/reputed Private Organizations/Embassies/UN Offices in Dakar |
Details of
experience to be enclosed |
The bidder
shall bear all costs associated with the preparation and submission of the bid.
Embassy in no case be responsible for these costs regardless for the conduct or
outcome of the bidding process.
D. Bid Document
Bid document is in two
parts (a) Technical bid and (b) Financial Bid,
The Technical bid shall
consist of:
a.
Notice Inviting Tender
b.
Instructions to bidders
c.
General conditions (Commercial) of the contract
d.
Special conditions of contract
e.
Bid Form given at Section II
f.
Eligibility documents cited at Section B.
The Financial bid consists of
a.
Separate quotations for the two Market Surveys
The bidder is requested to examine all instructions, forms, terms
and specification in the Bid documents. Failure to furnish all the information
required as per Bid documents or submission of the bids not substantially
responsive to the Bid documents in every respect will be at the bidder’s risk
and may result in rejection of the Bid.
A prospective bidder requiring any clarification on the Bid
document shall notify the authority in writing. The Embassy shall respond in
writing to any request for the clarification of bid document which it receives
not later than 2 days prior to the date of opening of Tender.
E. Amendment to bid document
At any time prior to
the deadline for submission of Proposal, the Embassy may, for any reason, whether
at its own initiative or in response to clarifications requested by an
Applicant, modify the Bid document by the issuance of Addendum/
Amendment/Corrigendum and posting it on the Official website.
In order to afford the
Applicants a reasonable time for taking an amendment into account, or for any
other reason, the Embassy may, in its sole discretion, extend the last date of
submission.
F. Bid Form
i.
The bidder shall complete the Bid Form and the appropriate price
schedule furnished in the bid document covering the services to be rendered.
The quality and price schedule as per Financial bid. The financial bid shall be
without TVA.
G.
Submission of bids
i.
The bids (in English) should be submitted duly sealed and
addressed to the Embassy of India, Dakar and deposited in person at the
reception on or before 1430 hrs of due date.
ii.
Any bid received after the dead line for submission of bids shall
be rejected and returned to the bidder.
iii.
Method of preparation of bid:
a.
Bid for each tender should be submitted in envelopes placed inside
a main cover. These envelopes should contain the following:-
|
Envelope |
Marked on the cover |
Contents of Envelope |
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First |
Technical
Bid |
Containing
documents establishing eligibility of |
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the bidder to participate
in the tender. |
|
Second |
Financial
Bid |
Rates duly
quoted by the Bidder in the prescribed format. |
On all these envelopes the name of the
firm and whether “Technical bid” OR “Financial bid” must be clearly mentioned
and should be properly sealed (with sealing wax/packing PVC tape). These
envelopes are to be placed inside an outer envelope and properly sealed (with
sealing wax/Packing PVC tape). The Bids that are not submitted in above
mentioned manner should be summarily rejected.
All
envelopes (2 inner & one outer) must bear the following on the left hand
top corner side:-
TENDER FOR MARKET
SURVEY ON ‘AUTOMOTIVE SECTOR IN SENEGAL AND BUSINESS OPPORTUNITIES FOR INDIAN
INDUSTRIES’
“NOT TO OPEN
BEFORE (DUE DATE OF TENDER)”
(Tender no
20(1)/2016)
TENDER FOR MARKET
SURVEY ON ‘PHARMACEUTIVAL SECTOR IN SENEGAL AND BUSINESS OPPORTUNITIES FOR
INDIAN COMPANIES’
“NOT TO OPEN
BEFORE (DUE DATE OF TENDER)”
(Tender no
20(2)/2016)
i.
All envelopes (2 inner & one outer) must bear the full address
of the tendering authority at the center of envelope.
ii.
All envelopes (2 inner & one outer) must bear the full name
and full address of the Bidder at the bottom right hand side corner of the
envelope.
The Bid with conditions other than those specified in the Bid document
is liable to be summarily rejected. No modification by the bidder in any of the
conditions will be permitted after the Bid is opened.
H. Bid
opening
The Embassy shall open bids in the
presence of bidders or their authorized representative who wish to be present
at the time of opening of bids on due date. Authorization letter to this effect
shall be submitted by the bidder before they are allowed to participate in bid
opening.
I. Evaluation
i. The Embassy shall
evaluate the bids
to determine whether
they are complete,
whether any computational errors
have been made whether documents have been properly signed and whether bids are
generally in order.
ii. If there is
discrepancy between words and figures the amount in words shall prevail prior
to detailed evaluation, the Embassy will determine the substantial
responsiveness of each bid to the bid document. A substantially responsive bid
is one, which confirms to all the terms and conditions of bid documents without
material deviation. A bid determined as substantially non-responsive will be
rejected by the Embassy.
§
Technical Evaluation: The Embassy
will evaluate if the bidder comply with all the eligibility conditions and if the bidder ensures compliance to all
eligibility conditions and furnish all documentary proofs of the same, they
would be considered for participation in the financial bid.
§
Financial bids of those
bidders shall be opened whose qualifying bids were found successful.
J. Award of Contract
The Embassy shall consider placement of
letter of intent to those bidders whose offers have been found technically,
commercially and financially acceptable. The bidder shall within 7 days of
issue of letter of intent and give his acceptance.
K. Right to vary quantities
The Embassy reserves the right at the time
of award of contract to increase or decrease the required quantity of services
specified in the schedule of requirements without any change in hiring charges
of the offered quantity of other terms and conditions.
L. Signing of Contract
Signing of Agreement shall constitute the
award of hiring contract on the bidder.
M. Annulment of Award
Failure of the successful bidder to comply
with the requirement of clause N shall constitute sufficient ground for the
annulment of the award and forfeiture of the bid security in which even the Embassy
may make the award to any other bidder at the discretion of the Embassy or call
for new bids.
N. Period of validity of bids
The bid shall remain valid for one year
after the date of opening of bids. A bid valid for a shorter period shall be
rejected by the Embassy as non-responsive. A bidder accepting the
request of the Embassy for an extension to the period of bid validity, in
exceptional circumstances, will not be permitted to modify his bid.
GENERAL (COMMERCIAL)
CONDITIONS OF CONTRACT
1.
Application
1.1 Submission of bid
against this offer shall bind the bidder for the acceptance of all the
conditions specified herein unless otherwise agreed by the Embassy.
2. Execution Time Limit
2.1 The
time period as stipulated in the contract or letter of intent shall be deemed
to be essence of the contract.
3. Termination of Contract
4.1 Embassy
may without prejudice, to other rights under law or the contract provided get
the hiring of private security services done at the risk and cost of the
bidder, in above circumstances.
4. Termination for insolvency
4.1 Embassy may also by
giving written notice and without compensation to the bidder terminate the contract
if the bidder becomes unwilling, bankrupt or otherwise insolvent without
affecting its right of action or remedy as hirer.
5. Performance evaluation
5.1 If
at any time, during the continuance of this contract, the performance in whole
or in part by either party of any obligation under this contract is prevented
or delayed by any reason i.e. war or hostility, acts of the public enemy, civil
commotion, sabotage, fires, floods, explosions, epidemics, quarantine
restrictions, strikes, lockouts or act of God (hereinafter referred to as
events) provided notice of happenings, of any such eventuality is given by
either party to the other within 21 days from the date of occurrence thereof,
neither party shall by reason of such event be entitled to terminate this
contract nor shall either party have any claim for damages against the other in
respect of such on performance or delay in performance under the contract. The
services must be resumed as soon as practicable after such an event has come to
an end or ceased to exist, and the decision of the Embassy as to whether the
supplies have been so resumed or not shall be final and
conclusive, provided further that if the performance in whole or part of any
obligation under this contract is prevented or delayed by reason of any such
event for a period exceeding 30 days either party may, at his option terminate
the contract.
6. Arbitration
6.1 In
the event of any question, dispute or difference arising under the agreement or
in connection there with (except as to matter the decision to which is
specifically provided under this agreement), the same shall be referred to sole
arbitration of the Government of India.
7. The venue of the arbitration
proceeding shall be Embassy.
8. Set Off
8.1 Any sum of money due and payable to
the successful bidder under this
contract may be appropriated by the Embassy and set off the same against any
claim of the Embassy for payment of a sum of money arising out of this contract
or under any other contract made by bidder with the Embassy.
SPECIAL CONDITIONS OF
CONTRACT
1.
The special conditions of contract shall supplement the instruction
to the Bidders as contained in section IV and general (commercial) conditions
of the contract as contained in section VI and wherever there is a conflict,
the provisions herein shall prevail over those in section IV and section VI.
2.
In case the date fixed for opening of bids is subsequently
declared as holiday by the Government of India/ Senegal, the revised schedule
will be notified. However, in absence of such notification, the bids will be
opened on next working day, time and venue remaining unaltered.
3.
Embassy reserves the right to disqualify such bidders who have a
record of not meeting contractual obligations against earlier contract entered
into with Political or any other Government Department.
4.
Embassy reserves the right to blacklist a bidder for a suitable
period in case he fails to honour his bid without sufficient ground.
5.
Embassy reserves right to counter offer price against price quoted
by the bidder as per the benchmarked price.
TERMS OF REFERENCE
FOR CONDUCTING A MARKET SURVEY
on
“Automotive Sector in Senegal and
Business
Opportunities for Indian Industries”
I.
MARKET SURVEY OBJECTIVES
–
Analyze
the automotive sector including two wheelers in Senegal
–
Assess
the positioning of India in the Senegalese market
–
Guide
the Indian decision makers (public authorities and private sector) in their
business prospects with Senegal in the framework of bilateral cooperation. The Survey will be in English.
II.
FOCUS ON
§ Automotive including two wheelers sector in
Senegal
§ Market Size
§ Major Players & Competitors
§ Tariff Structure, Pricing, custom duties, etc
§ Trade Figures (Volume & Value)
§ Import/Export (New and Second Hand cars, Brands,
Models, etc.)
§ Opportunities for establishing manufacturing assembly
units
§ Current Policies, Regulation, Taxation System
§ SWOT Analysis
§ Scope & Strategy / recommendations to tap into the
Senegalese auto Market
§ Credit/financing opportunities
§ Short details of market opportunities for two (2)
wheelers in rural and urban hinterland
§ Registration/Homologation procedures
§ Other aspects of interest
III.
REQUEST FROM EMBASSY
In view of the
above mentioned considerations, you are kindly requested to send us a quotation along with the methodology
to conduct a report on the automotive sector in Senegal.
SECTION VIII
TERMS OF REFERENCE
FOR CONDUCTING A MARKET SURVEY
on
“Pharmaceutical Sector in Senegal and Business
Opportunities for Indian companies”
I. MARKET SURVEY
OBJECTIVES
–
Analyze and
provide insight of the Senegalese Pharmaceutical market
and the regulatory environment
–
Estimate the
size of the market both private and government sector
–
Guide the Indian
decision makers (public authorities and private sector) in their business
prospects with Senegal in the framework of bilateral cooperation. The
Survey will be in English.
II FOCUS ON
§ Understanding Senegalese market for Pharmaceutical market and exports to other ECOWAS countries
§ Market Size
§ Major Players & Competitors (Special treatment for
French and Restrictions for others)
§ Tariff Structure, Pricing, custom duties, etc
§ Trade Figures (Volume & Value)
§ Target markets
§ Market opportunities for products(both human and
veterinary formulations)
§ To evaluate Brand Awareness/brand image and consumer
perception of Indian products in the sector
§ Formulate strategy for increased participation in the
Government purchase process
§ SWOT Analysis
§ Scope & Strategy / recommendations to increase the
market share
§ Registration procedures for new
pharmaceutical formulations and legal aspects
§ Other aspects of interest
III.
REQUEST FROM EMBASSY
In view of the
above mentioned considerations, you are kindly requested to send us a quotation along with the methodology
to conduct a report on the pharmaceutical sector in
Senegal.