Note: The following Tender Document is only for reference as the final version would have changes to reflect the latest tendering, sectors and timelines; the parts in red would thus undergo change

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Tender no:  02/2016                                                                   Dated the 18th August 2016


 

 

 

 

 

 

 

 

 

 

 

 

 

TENDER

 

FOR MARKET SURVEY ON AUTOMOTIVE AND PHARMACEUTICAL SECTOR IN SENEGAL

 

 

FOR THE COMMERCIAL SECTION OF EMBASSY OF INDIA, DAKAR AT 5, AVENUE CADRE, DAKAR BP-398, SENEGAL  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ISSUED BY

 

EMBASSY OF INDIA, DAKAR

 

 

 

 

 

 


CONTENTS

 

 

 

 SECTION I...................................................................................... 3

 

 NOTICE INVITING TENDER..................................................................... 3

 

 SECTION   II..................................................................................... 4

 

 BID FORM......................................................................... 4

 

 SECTION III.................................................................................... 5

 

 BIDDER’S PROFILE..................................................................... 5

 

 SECTION IV.................................................................................... 6

 

 INSTRUCTIONS TO BIDDERS.................................................................... 6-9

 

 SECTION V..................................................................................... 10

 

 GENERAL (COMMERCIAL) CONDITIONS OF CONDUCT.................................................................. 10

 

 SECTION VI.................................................................................... 11

 

 SPECIAL CONDITIONS OF CONTRACT................................................................ 11

 

 SECTION VII.................................................................................. 12

 

 STATEMENT OF REQUIREMENT –MARKET SURVEY – AUTOMOTIVE SECTOR...................................................................... 12

 

 SECTION VIII................................................................................. 13

 

 STATEMENT OF REQUIREMENT –MARKET SURVEY – PHARMACEUTICAL SECTOR...................................................................... 13

 

 

 

 

 

 

 

 

 

 

 

 

 

 


SECTION  I

 

EMBASSY OF INDIA, SENEGAL

5, AVENUE CADRE, DAKAR BP-398, SENEGAL

 

 

Tender no:  02/2016                                                                                                           Dated: 18th August 2016

 

NOTICE INVITING TENDER

 

Sealed quotations are hereby invited from reputed companies having experience in conducting Market Surveys to undertake Market Survey on the following :

 

a)          Market Survey on Automotive Sector and Business Opportunities for Indian Industries

b)          Market Survey on Pharmaceutical Sector and Business Opportunities for Indian companies

 

·       Schedule to the invitation of Tender:

 

1

Date of issue Of Bid Document

23.8.2016

 

 

 

 

2

Time and last Date of depositing tender/bid

1400

Hrs. of  12/09/2016

 

 

 

 

3

Time and date of opening of  Qualifying Bid

1500

Hrs. of 12/09/2016

 

 

 

4

Place of opening Tender

Embassy of India, Senegal.

 

 

5, AVENUE CADRE, DAKAR BP-398, SENEGAL.

 

 

 

 

 

 

·       Service to be provided :

 

Sl. No.

Details

Sector

1

Market Survey

Automotive Sector

2.

Market Survey

Pharmaceutical Sector

 

 

 

·       Intending eligible bidders may obtain Bid document which may be downloaded from the Official Website of the Embassy of India, Senegal (www.embassyofindiadakar.org/).

·       Separate proposal indicating details of cost, terms and conditions for each of the Market Study may be sent to the following address  before 1400 hours on 12th September 2016:

 

Head of Chancery

Embassy of India,

5 Avenue Carde

Dakar BP 398

 

 

 

Sd/-

 

Head of Chancery, Embassy of India, Senegal

 

 

 


SECTION                    II

 

BID FORM

 

To,

 

Head of Chancery,

Embassy of India, Senegal,

5 Avenue Cadre, Dakar BP 398

Senegal

 

Dear Sir,

 

 

 

1.               Having read the conditions of contract and services to be provided the receipt of which is hereby duly acknowledged, we, undersigned, offer to provide Market Surveys in conformity with the conditions of contract and specifications for the sum shown in the schedule of prices attached herewith and made part of this Bid.

 

2.               We undertake to enter into agreement within one week of being called upon to do so and bear all expenses including charges for stamps etc and agreement will be binding on us.

 

3.               We agree to abide by this Bid document for a period of 60 days from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiry of that period.

 

4.               Until an agreement is signed and executed, this Bid together with your written acceptance thereof, in your notification of award shall constitute a binding contract between us.

 

5.               Bid submitted by us are properly sealed and prepared so as to prevent any subsequent replacement.

 

6.               We understand that you are not bound to accept the lowest or any bid, you may receive.

 

 

 

Dated this ..................... day of ............................... 2016.

 

 

 

Signature of

 

 

 

 

In capacity of

 

Duly authorized to sign the bid for and on behalf of...............................

 

Witness..........................................................................................

 

Address ................................................................ ,…………………

 

Signature…………………………………………………………………….

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION III

 

BIDDER’S PROFILE

 

General:

 

  1. Name of the Bidder/ Agency :

 

  1. Address of the Bidder/Agency :

 

  1. Telephone numbers with STD code (O), Mobile number& Fax number :

 

  1. Detail of License  (Regulation):

 

  1. Name of Proprietor/Partners/Directors :

 

  1. Bidder’s bank, its address and his current account number :

 

 

 

I/We hereby declare that the information furnished above is true and correct. I am also attaching the copies of licence/authorization documents claimed hereunder.

 

 

 

Place:

 

Date:

 

Signature of Bidder/Authorized signatory........................................................

 

Name of the Bidder...........................................................................................

 

 

 

 

 

 

Seal of the Bidder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


SECTION IV

 

INSTRUCTIONS TO BIDDERS

 

The Office of the Embassy of India, Senegal would be referred in the document as the Embassy and the individual/bidder participating in the bid would be referred as bidder.

 

A.    SERVICES TO BE PROVIDED

 

1.      Service :

 

1.1       The bidder shall be responsible for conducting a Market Survey on i) Automotive Sector in Senegal and Business Opportunities for Indian Industries and ii) Pharmaceutical Sector in Senegal and Business Opportunities for Indian Manufacturers in accordance with the objectives of the Survey.

 

1.2       The bidder will submit the draft Outcome of the Survey within 60 days of acceptance.

 

1.3       The bidder will present key take-aways from the draft Outcome of the Survey over a webinar to all stakeholders both from Senegal and from India and accommodate any corrections / feedback received and submit the updated report within 90 days of the acceptance of the bid.

 

 

B.  Eligibility Qualifications

 

This invitation to submit Bids to the Tender Document is open to those bidders who have experience in undertaking Market Survey and related activities as listed below :

 

Sl. No.

Criteria

Eligibility details

1

The   Company/Agency   should   be   a registered agency.

Copy of License issued to be attached.

2

The Bidder should not have been blacklisted by any state/ central agency/ Embassy in the past for any corrupt/ fraudulent or breach of contract conditions or unethical/ corrupt business practices.

Declaration of same on the Letter Head of Firm

3

Company/Agency to provide a detailed quotation

 

 Quotation should contain all aspects including proposed time frame for completion of Market Survey

4

The bidder should have experience of the last 5  financial  years  of  providing  Market Research Studies  to  any  Government/reputed Private Organizations/Embassies/UN Offices in Dakar

Details of experience to be enclosed

 

 

    C.  Cost of Bidding

 

The bidder shall bear all costs associated with the preparation and submission of the bid. Embassy in no case be responsible for these costs regardless for the conduct or outcome of the bidding process.


 

D.  Bid Document

 

Bid document is in two parts (a) Technical bid and (b) Financial Bid,

 

The Technical bid shall consist of:

 

a.                Notice Inviting Tender

 

b.               Instructions to bidders

 

c.                General conditions (Commercial) of the contract

 

d.               Special conditions of contract

 

e.                Bid Form given at Section II

 

f.                Eligibility documents cited at Section B.

 

 

The Financial bid consists of

 

a.                Separate quotations for the two Market Surveys

 

The bidder is requested to examine all instructions, forms, terms and specification in the Bid documents. Failure to furnish all the information required as per Bid documents or submission of the bids not substantially responsive to the Bid documents in every respect will be at the bidder’s risk and may result in rejection of the Bid.

 

A prospective bidder requiring any clarification on the Bid document shall notify the authority in writing. The Embassy shall respond in writing to any request for the clarification of bid document which it receives not later than 2 days prior to the date of opening of Tender.

 

E.  Amendment to bid document

 

At any time prior to the deadline for submission of Proposal, the Embassy may, for any reason, whether at its own initiative or in response to clarifications requested by an Applicant, modify the Bid document by the issuance of Addendum/ Amendment/Corrigendum and posting it on the Official website.

 

In order to afford the Applicants a reasonable time for taking an amendment into account, or for any other reason, the Embassy may, in its sole discretion, extend the last date of submission.

 

F.  Bid Form

 

i.               The bidder shall complete the Bid Form and the appropriate price schedule furnished in the bid document covering the services to be rendered. The quality and price schedule as per Financial bid. The financial bid shall be without TVA.

 

      G.   Submission of bids

 

i.          The bids (in English) should be submitted duly sealed and addressed to the Embassy of India, Dakar and deposited in person at the reception on or before 1430 hrs of due date.

 

ii.          Any bid received after the dead line for submission of bids shall be rejected and returned to the bidder.

 

 

 

 

 

 

 

 

 

 

 

 

iii.          Method of preparation of bid:

 

a.      Bid for each tender should be submitted in envelopes placed inside a main cover. These envelopes should contain the following:-

 

Envelope

Marked on the cover

Contents of Envelope

 

 

 

First

Technical Bid

Containing documents establishing eligibility of

 

 

the bidder to participate in the tender.

Second

Financial Bid

Rates duly quoted by the Bidder in the prescribed format.

 

 

On all these envelopes the name of the firm and whether “Technical bid” OR “Financial bid” must be clearly mentioned and should be properly sealed (with sealing wax/packing PVC tape). These envelopes are to be placed inside an outer envelope and properly sealed (with sealing wax/Packing PVC tape). The Bids that are not submitted in above mentioned manner should be summarily rejected.

 

All envelopes (2 inner & one outer) must bear the following on the left hand top corner side:-

 

TENDER FOR MARKET SURVEY ON ‘AUTOMOTIVE SECTOR IN SENEGAL AND BUSINESS OPPORTUNITIES FOR INDIAN INDUSTRIES’

 

“NOT TO OPEN BEFORE (DUE DATE OF TENDER)”

 

(Tender no 20(1)/2016)

 

 

TENDER FOR MARKET SURVEY ON ‘PHARMACEUTIVAL SECTOR IN SENEGAL AND BUSINESS OPPORTUNITIES FOR INDIAN COMPANIES’

 

“NOT TO OPEN BEFORE (DUE DATE OF TENDER)”

 

(Tender no 20(2)/2016)

 

i.          All envelopes (2 inner & one outer) must bear the full address of the tendering authority at the center of envelope.

 

ii.          All envelopes (2 inner & one outer) must bear the full name and full address of the Bidder at the bottom right hand side corner of the envelope.

 

The Bid with conditions other than those specified in the Bid document is liable to be summarily rejected. No modification by the bidder in any of the conditions will be permitted after the Bid is opened.

 

    H.   Bid opening

 

The Embassy shall open bids in the presence of bidders or their authorized representative who wish to be present at the time of opening of bids on due date. Authorization letter to this effect shall be submitted by the bidder before they are allowed to participate in bid opening.

 

 

 

 

     I.  Evaluation

 

i.  The  Embassy  shall  evaluate  the  bids  to  determine  whether  they  are  complete,  whether  any computational errors have been made whether documents have been properly signed and whether bids are generally in order.

 

ii. If there is discrepancy between words and figures the amount in words shall prevail prior to detailed evaluation, the Embassy will determine the substantial responsiveness of each bid to the bid document. A substantially responsive bid is one, which confirms to all the terms and conditions of bid documents without material deviation. A bid determined as substantially non-responsive will be rejected by the Embassy.

 

§   Technical Evaluation: The Embassy will evaluate if the bidder comply with all the eligibility conditions  and if the bidder ensures compliance to all eligibility conditions and furnish all documentary proofs of the same, they would be considered for participation in the financial bid.

 

§   Financial bids of those bidders shall be opened whose qualifying bids were found successful.

 

J.  Award of Contract

 

The Embassy shall consider placement of letter of intent to those bidders whose offers have been found technically, commercially and financially acceptable. The bidder shall within 7 days of issue of letter of intent and give his acceptance.

 

K. Right to vary quantities

 

The Embassy reserves the right at the time of award of contract to increase or decrease the required quantity of services specified in the schedule of requirements without any change in hiring charges of the offered quantity of other terms and conditions.

 

L.  Signing of Contract

 

Signing of Agreement shall constitute the award of hiring contract on the bidder.

 

M.  Annulment of Award

 

Failure of the successful bidder to comply with the requirement of clause N shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security in which even the Embassy may make the award to any other bidder at the discretion of the Embassy or call for new bids.

 

N.  Period of validity of bids

The bid shall remain valid for one year after the date of opening of bids. A bid valid for a shorter period shall be rejected by the Embassy as non-responsive. A bidder accepting the request of the Embassy for an extension to the period of bid validity, in exceptional circumstances, will not be permitted to modify his bid.


SECTION V

 

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT

 

 

1.               Application

 

1.1        Submission of bid against this offer shall bind the bidder for the acceptance of all the conditions specified herein unless otherwise agreed by the Embassy.

 

2.           Execution Time Limit

 

2.1        The time period as stipulated in the contract or letter of intent shall be deemed to be essence of the contract.

 

 3.          Termination of Contract

 

4.1        Embassy may without prejudice, to other rights under law or the contract provided get the hiring of private security services done at the risk and cost of the bidder, in above circumstances.

 

4.           Termination for insolvency

 

4.1        Embassy may also by giving written notice and without compensation to the bidder terminate the contract if the bidder becomes unwilling, bankrupt or otherwise insolvent without affecting its right of action or remedy as hirer.

 

5.           Performance evaluation

 

5.1        If at any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by any reason i.e. war or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (hereinafter referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such on performance or delay in performance under the contract. The services must be resumed as soon as practicable after such an event has come to an end or ceased to exist, and the decision of the Embassy as to whether the supplies have been so resumed or not shall be final and conclusive, provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 30 days either party may, at his option terminate the contract.

 

6.           Arbitration

 

6.1        In the event of any question, dispute or difference arising under the agreement or in connection there with (except as to matter the decision to which is specifically provided under this agreement), the same shall be referred to sole arbitration of the Government of India.

 

7.           The venue of the arbitration proceeding shall be Embassy.

 

8.           Set Off

 

8.1 Any sum of money due and payable to the successful bidder  under this contract may be appropriated by the Embassy and set off the same against any claim of the Embassy for payment of a sum of money arising out of this contract or under any other contract made by bidder with the Embassy.

 


SECTION VI

 

SPECIAL CONDITIONS OF CONTRACT

 

1.      The special conditions of contract shall supplement the instruction to the Bidders as contained in section IV and general (commercial) conditions of the contract as contained in section VI and wherever there is a conflict, the provisions herein shall prevail over those in section IV and section VI.

 

2.      In case the date fixed for opening of bids is subsequently declared as holiday by the Government of India/ Senegal, the revised schedule will be notified. However, in absence of such notification, the bids will be opened on next working day, time and venue remaining unaltered.

 

3.      Embassy reserves the right to disqualify such bidders who have a record of not meeting contractual obligations against earlier contract entered into with Political or any other Government Department.

 

4.      Embassy reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient ground.

 

5.      Embassy reserves right to counter offer price against price quoted by the bidder as per the benchmarked price.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


SECTION VII

 

TERMS OF REFERENCE

FOR CONDUCTING A MARKET SURVEY

on

“Automotive Sector in Senegal and Business    

Opportunities for Indian Industries”

 

 

    I.        MARKET SURVEY OBJECTIVES

 

      Analyze the automotive sector including two wheelers in Senegal

      Assess the positioning of India in the Senegalese market

      Guide the Indian decision makers (public authorities and private sector) in their business prospects with Senegal in the framework of bilateral cooperation. The Survey will be in English.

 

  II.        FOCUS ON

 

§  Automotive including two wheelers sector in Senegal

§  Market Size

§  Major Players & Competitors  

§  Tariff Structure, Pricing, custom duties, etc

§  Trade Figures (Volume & Value)

§  Import/Export (New and Second Hand cars, Brands, Models, etc.)

§  Opportunities for establishing manufacturing assembly units

§  Current Policies, Regulation, Taxation System

§  SWOT Analysis

§  Scope & Strategy / recommendations to tap into the Senegalese auto Market

§  Credit/financing opportunities

§  Short details of market opportunities for two (2) wheelers in rural and urban hinterland

§  Registration/Homologation procedures

§  Other aspects of interest

 

III.        REQUEST FROM EMBASSY

 

In view of the above mentioned considerations, you are kindly requested to send us a quotation along with the methodology to conduct a report on the automotive sector in Senegal.

 

 


SECTION VIII

 

TERMS OF REFERENCE

FOR CONDUCTING A MARKET SURVEY

on

“Pharmaceutical Sector in Senegal and Business    

Opportunities for Indian companies”

 

 

I.  MARKET SURVEY OBJECTIVES

 

      Analyze and provide insight of the Senegalese Pharmaceutical market and the regulatory environment

      Estimate the size of the market both private and government sector

      Guide the Indian decision makers (public authorities and private sector) in their business prospects with Senegal in the framework of bilateral cooperation. The Survey will be in English.

 

II  FOCUS ON

 

§  Understanding Senegalese market for Pharmaceutical market and exports to other ECOWAS countries

§  Market Size

§  Major Players & Competitors (Special treatment for French and Restrictions for others)

§  Tariff Structure, Pricing, custom duties, etc

§  Trade Figures (Volume & Value)

§  Target markets

§  Market opportunities for products(both human and veterinary formulations)

§  To evaluate Brand Awareness/brand image and consumer perception of Indian products in the sector

§  Formulate strategy for increased participation in the Government purchase process

§  SWOT Analysis

§  Scope & Strategy / recommendations to increase the market share

§  Registration procedures for new pharmaceutical formulations and legal aspects

§  Other aspects of interest

 

III.        REQUEST FROM EMBASSY

 

In view of the above mentioned considerations, you are kindly requested to send us a quotation along with the methodology to conduct a report on the pharmaceutical sector in Senegal.